Reports

In order to switch to the report building mode, press and select Access Control.

TRASSIR ACS lets you create the following report types:

  • All passages report - a report on all persons passages for a specified period of time.

  • Duration of visits - report on visitors and the duration of their stay at the facility.

  • Employees count by zones - report on the location of people in zones, depending on the time of day.

  • Location - report on the location of the persons at any time, as well as the time of entering or leaving the access areas.

  • Report of being late - a report on employees arriving later than the arrival time, specified in the work schedule.

  • Personnel - a summarized report on all employees.

  • Events - a report on all events that occur in the operation of TRASSIR ACS.

  • Personnel statistics report - a summary report on the person's time at the workplace.

  • Temperature report - a report on the maximum temperature of a person measured during the day.

  • Attendance report - a report of attendance, time of arrival/departure, overtime, as well as on late arrivals and early departures built on the working schedules with the selected settings of the persons.

  • Time spent at the workplace - a report on attendance, time of arrival/departure, as well as the late arrivals and early departures built on a common work schedule selected in the report settings.

  • Breathalysing - a report, containing information on persons' alcohol testing.

Press Create report and select report type in order to create a new report. Customize all required parameters and press Generate report. You can save all report parameters, if necessary, by pressing Save options.

You should take into account the following filter features when creating reports:

  • If necessary, you can build any report for specific zones, readers or specific people. To do this, press All areas, All readers, All persons, or All companies and select values to display in the report.

  • The Event accounting field lets you select the event type, by which the person's arrival/leaving time will be determined and used for building report.

    Access granted is an event when a person is authenticated by any allowed type.

    The Pass event appears upon the door opening after the Access granted event.

  • The Accounting type lets you choose the way to calculate the employee actual working time.

    Select Entrance readers and Exit readers, the identification time of which will be used as every working interval start and end time, in order to build a report.

    Table 121. 

    First and last pass. The actual working time will be equal to the time interval between the first and the last identification of the employee made during one working period.

    All passages. The actual working time of the employee will be equal to the sum of the intervals of time that the employee spent inside the workplace during one working period.


    Tip

    For both types of time tracking, the time of the first and last identification is determined depending on the working schedule of the employee:

    • For the calendar working schedule, the time of the first and last identification of the employee, which he performed within one day, will be used as the beginning and end of the work period.
    • For a shift working schedule, the identification closest to the beginning of the shift will be used as the beginning of the work period, and the identification closest to the end of the shift will be used as the end.

  • Set the Take employees working schedule into account flag in order to calculate and display data on late arrivals, early leaves and overtime. The corresponding work schedule should be set in the person's settings.

    The Display skips, Display delays, Display early leaves, and Display overtime flags will enable the corresponding columns in the report.

    Set the Hide blocked persons flag to ignore in the report the persons for whom identifiers and access levels are suspended (see Additional actions with persons).

    Tip

    Any absence of the employee during the work day, or being at the workplace outside the work schedule, will be counted according to the Variations settings (see Work schedules).

    When building All passages report, you can set the Hide empty lines flag, in order to display only rows with people who have any events in the report.

  • Set the Display timezone flag to display the time zone column, ensuring that the time of events is presented correctly depending on the time zone. This setting will be useful when working with different regions when the devices are configured with different time zones.

  • When building the All passages and Personnel reports, by clicking the All Columns button, you can select specific columns containing key information: name, ID, access level, work schedule, and other parameters (including Person extra fields).

    You can also set Hide blocked persons flag to exclude them from the report.

  • When generating the Employees count by zones report, you can check Maximum time spent in the area and specify a time limit. The report will show employees whose time in zones did not exceed the specified limit.

  • When you create an Attendance report or a Personnel statistics report, Allow to compensate for delays and early leaves by shortening breaks is automatically checked. If the employee did not leave for lunch break or did not leave for the entire interval, the unused break time will compensate for the delay or early leave. If the option is not checked, the unused break time will not compensate for early leaves and delays when calculating the time worked.

  • When generating the Attendance report, you can check Hide absent persons so that the report displays only rows with persons who have records for the specified period.

  • When building an Attendance report report, you can check Display neural detector data to display in the report data about a person's stay inside the areas where the Neuro Detector plugin is tracking.

    Tip

    To display the data in the report, select Detector Areas in the person settings (see Creating a new person).

    The data in the report will be displayed in the Fact according to detector column. The following peculiarities of their calculation should be taken into account:

    Table 122. 

    The report shows only the time the person was inside the detector area. The time outside the area is not recorded.

    The report does not show the time when a person was in the detector area but has not yet been identified at entry or has already been identified at exit.


  • The Time spent at the workplace report parameters are customized depending on the Show all stay intervals checkbox:

    Table 123. 

    If the Show all stay intervals is checked, the report will show all intervals (entries and exits by reader) for the selected Time interval.

    You can choose the length of the time intervals, within which the system will search for events (employee entries and exits) in the Tolerance interval for events search field.

    Tip

    If only one event (i.e. entry or exit) within the Period is found, considering the Tolerance interval for events search, it will be displayed as a blank line in the report.

    If Show all stay intervals is unchecked, the report will show all intervals (entries and exits by reader) for the selected Work shift.

    Apart from that, the values Plan, Delays and Early Leaves will become available to check or uncheck in Advanced Options to show or hide them in the report.

    You can choose the length of the time intervals, within which the system will search for events (employee entries and exits) regarding the selected shift in the Tolerance interval for events search field.

    The value set in the Minimum hours worked parameter will allow you to exclude the employees who have worked less than the set minimum time, from the report.

    Tip

    If only one event (i.e. entry or exit) within the Work shift is found, considering the Tolerance interval for events search, it will be displayed as a blank line in the report.


  • In order to display the direction of the passage (entrance or exit), you should select its location in the reader settings.

Tip

A report with a large amount of data will show only the first 300 lines. Click Download XLSX to download the full report with all the data.

If Export XLSX file horizontally is checked in Advanced Options for Attendance report and Time spent at the workplace report, the dates in the exported report will be listed in a row and information for them in columns.

Important

All server users can view created reports.

The access to create, edit and delete reports is available only to those users who have the checkbox Plugins -> Access Control -> Reports ->Setup enabled in the user rights settings.

Read more about user rights settings in the "Administrator's Guide" (Determining access rights).

You can set up automatic sending of reports by e-mail, if necessary. To do this, set the Automatically mailing a report flag in the Mailing parameters dropdown list.

Tip

The Automatically mailing a report checkbox will not be available in the following cases:

  • The Time interval setting has the Custom interval value.
  • The Show all stay intervals checkbox is unchecked in the Time spent at the workplace report settings.

Specify the mailing addresses in the Addresses field. Select the preconfigured email account in the Mail account field (see Adding an email account).

Select the mailing frequency in the Periodicity field:

  • Day - set the start date and also how often in how many days and at what time the report and mailing will be generated.

  • Week - specify the days of the week, when the report will be generated and sent out.

  • Month - specify, separated by commas, on which days of the month the report will be generated and sent out.