Work schedules

This section allows you to create and edit work schedules that are used to determine the working time of an employee when building various reports.

Go to Plugins ->Access Control ->Work Schedule to open.

In order to create a new work schedule, press Add and follow the next steps:

  • add a new work schedule name that will be displayed in the person's settings;
  • add comment, if necessary;
  • add groups of persons or individual person to whom this work schedule will be assigned;
  • customize the schedule (the detailed instructions on how to customize the schedule are described below).

After creating a work schedule, you can check its timing for the week as well as for the month.

Schedule settings

You can use the following schedule types when creating:

  • Calendar week is a schedule that lets you create a working schedule with reference to the specific days of the week.
  • Shifts is a schedule that specifies a cycle of intervals in which the work schedule depends on the day number in the cycle.

Press Setup schedule to open the schedule settings.

Table 111. 

Follow the next steps to create the Calendar week schedule type:

  1. Use the Working day/Day off flag to identify working days and days off.
  2. Select one of the workdays, and use the sliders or the Beginning and End fields to set up the start and the end time of the workday and, if necessary, add one or several breaks.
  3. Press the Duplicate for all work shifts link to copy the created schedule to all working days of the week.

Follow the next steps to create the Shifts schedule type:

  1. Set the start date of the first shift and create the desired number of working and weekend shifts.

  2. Select one of the work shifts, and use the sliders or the Beginning and End fields to set up the start and the end time of the shift and, if necessary, add one or several breaks.

  3. Click Duplicate for all shifts to copy the created schedule to other shifts.

Tip

The breaks define only the interval of time during which a person can be absent from the workplace for the entire working day. The strict time limits for the beginning and end of breaks are not taken into account in Access Control.

Tip

In order to create a shift that begins on one day and ends on another, choose the time in the End field that is less than or equal to the time in the Beginning field.

Table 112. 

The Holidays tabs lets you add the dates, in which another schedule will be in effect (for example, on pre-holiday and holiday days).

The Variations tab provides parameters that can be used for more flexible customization of the employees' working schedules.

  • Delays and early leaves parameter defines the maximum time intervals that will be used to calculate lateness or early departures. If an employee comes in late or leaves early, the difference between the actual time and the scheduled time will be reported as Delays or Early leaves.
  • The Consider overtime parameter sets the minimum time that will be used to calculate overtime. If an employee comes in earlier or leaves later than the set time period, the time worked by the employee will be reported as Overtime.
  • The Allow work on weekends parameter sets the minimum time that will be used to calculate overtime when working on weekends. If an employee works on weekend for more than the specified time, the actual time worked will be reflected in the report as Overtime.
  • The Work area leaving parameter sets the minimum time for which an employee can leave his workplace. If an employee will be absent more than the specified time, this time of absence will be indicated as Absenteeism in the reports.